IFR Workflow Wizard

The Introduction phase is about making a strong first impression and setting expectations. Every touchpoint builds trust and positions the IFR process as something truly different.

📋 Initial Setup

Enter Prospect Information Required Agent

Add client contact details, demographics, and referral source into CRM system

Send Introduction Letter Required Agent

Personalized letter introducing the IFR process and what to expect

Send Client Overview Video Required Agent

Share the IFR overview video explaining the process and value proposition

📞 Engagement

Phone Call to Schedule Appointment Required Agent

Follow up on intro materials. Confirm they watched the video. Schedule the initial meeting.

Send Appointment Confirmation Required Agent

Calendar invite with meeting details, what to bring, and time estimate

Include Fact Finder Required Client

Send the financial fact finder form for client to complete before the meeting

Data Gathering is where the real work begins. You need a complete picture of the client's financial life. Thoroughness here determines the quality of your recommendations.

📊 Financial Snapshot

Review Completed Fact Finder Required Agent

Review all sections: income, expenses, assets, liabilities, existing coverage

Collect Insurance Policy Declarations Required Client

Auto, home, umbrella, life, disability, health -- all current policy dec pages

Gather Investment Account Statements Required Client

401(k), IRA, brokerage, savings -- most recent statements for all accounts

Collect Legal Documents If Available Client

Wills, trusts, powers of attorney, healthcare directives, buy-sell agreements

💬 Discovery Meeting

Conduct Goals & Values Discussion Required Agent

What matters most? Family protection, retirement timeline, education, legacy, business

Complete Cash Flow Analysis Required Agent

Document all income sources and monthly/annual expenses to understand cash flow

Identify Protection Gaps Required Agent

Compare existing coverage to actual needs across all four protection domains

Build the Insurance and Financial Review Required Agent

Enter all data into the IFR platform -- protection, assets, liabilities, cash flow

The Presentation phase is where you reveal the client's complete financial picture -- often for the first time. This is the "aha moment" where the value of coordination becomes clear.

📑 Prepare Reports

Generate Current Overview Report Required Agent

Protection status across all four domains -- what's covered, what's not

Prepare Net Worth Statement Required Agent

Assets minus liabilities -- the complete financial snapshot

Develop Cash Flow Summary Required Agent

Income vs. expenses with protection costs, asset building, and liability costs

Prepare Observation Reports Required Agent

P&C Observation, Protection Observation, and Action Steps for each domain

🎯 Presentation Meeting

Present Insurance and Financial Review Required Agent

Walk client through their complete financial picture -- all four domains

Review Action Steps Together Required

Prioritize recommendations and agree on next steps with the client

Schedule Follow-Up / Delivery Meeting Required Agent

Book the next meeting before leaving -- maintain momentum

The Delivery phase implements the agreed-upon action steps and establishes the ongoing relationship. This is where protection gaps get closed and the client's financial life gets coordinated.

📦 Implementation

Submit Protection Applications Required Agent

Life insurance, disability, P&C changes -- submit all agreed-upon applications

Coordinate with Other Professionals As Needed Agent

Connect with estate attorney, CPA, investment advisor to implement recommendations

Deliver Policies & Documents Required Agent

Review each delivered policy with client, explain coverage and benefits

🔄 Ongoing Relationship

Update Insurance and Financial Review Required Agent

Reflect all new policies, changes, and implementations in the IFR

Send Thank You & Summary Required Agent

Thank the client, summarize what was accomplished, and outline remaining items

Schedule Annual Review Required Agent

Set the next annual review date -- the IFR is a living document, not a one-time event

Request Referrals Optional Agent

Ask who else might benefit from this process -- the best time to ask is after delivery

Overall Progress